skip to content

International Student Team

 

Erasmus Grant

An overview of the process for receiving an Erasmus grant can be found here

Cambridge students taking part in a study exchange or traineeship are usually eligible for an Erasmus monthly grant. This is administered by the International Student Team and calculated based on term dates or attendance at an initial welcome event. The grant is intended to be a contribution towards the costs of the students time spent abroad and will not cover all expenses. The terms and conditions of the grant are set out in the mobility contract which the student must sign in order to receive the grant.

MML Students going abroad will be asked to submit details of their Erasmus plans to their department no later than the end of Easter term if they would like to receive an Erasmus grant. Any changes to plans after this date such as whether the placement is a study exchange or traineeship and the country group will result in the loss of the grant.

All other students, including PhD students, must have expressed an interest in taking part in the programme to both their department and the International Student Team by the end of January for activity in the following academic year. This is in order to secure funding. Any plans communicated after this deadline may not have guaranteed funding.

The International Student Team will then inform individuals how much grant they are going to receive during the summer. Students may not receive a grant for every month that they are abroad depending on the amount of funding the University receives from the British Council.

The grant is usually paid in two instalments, at least 70% once all of the initial paperwork has been sent to the Erasmus Co-ordinator and the remainder at the end of the period abroad after the student has submitted their final report.

The grant will be paid in pounds sterling.

The amount a student will receive depends on the country of destination and the duration of the mobility. Duration is calculated from the first day a student is required to be at their place of study or traineeship until the last date they need to be present, for instance for exams or to complete an essay. Under the new Erasmus Charter, countries have been separated into 2 categories depending on the cost of living. The grant amount also varies depending on whether the student is on an exchange or traineeship:

Host Country

Study grant 2017/18

Traineeship grant 2017/18

Group 1: Austria, Denmark, Finland, France, Ireland, Italy, Lichtenstein, Norway, Sweden.

 

EUR 330 EUR 430

Group 2: Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Germany, Greece, Hungary, Iceland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey

 

EUR 280 EUR 380

The British Council have developed an FAQs sheet about the grant which is available on their website

Grant repayment

Payment is made on the condition that the student passes their time abroad and meets the other terms and conditions set out in their mobility contract. Failure to do so could result in the grant having to be repaid. Reduction in the time spent abroad will result in the remaining grant having to be paid. If a student extends their time abroad it is unlikely that a grant to cover the additional time will be forthcoming.

Additional Financial Support

Students who are defined as disadvantaged by the relevant regional and national authorities, with a household income of £25,000 or less are eligible to receive an additional widening participation grant of EUR120 per month for study placements or EUR20 per month for traineeships. Please contact the International Student Team for further details.

International Students entitlement to the grant is based on the same principles as the £25,000 threshold. If the student receives extra payments based on their national or regional criteria for disadvantage and can provide evidence of this they may receive the widening participation grant.

Special Needs Support

Applications can be made for additional funding for students going abroad who have severe disabilities or special needs. The allowances are offered when special needs lead to additional mobility costs which exceed the maximum grant allocations allowed and which cannot be recovered from other sources. The grant covers approved actual costs. Students should apply for the allowance through the International Student Team before the start of the mobility. Individuals risk funds not being available if they apply after they have started their mobility.

The application must include a statement from a doctor or other authority confirming the special needs, its severity, the impact on the Erasmus+ mobility, additional requirements and additional costs to be met. A detailed estimate of costs is required. The application should provide information on any other sources of financial support that the student receives and why this is insufficient to cover extra costs. Please contact the International Student Team for further information

Fees

UK/EU undergraduate students who fall under the new fee regime and are going abroad in 2016-17 are liable for 15% (£1350) tuition fee. Overseas undergraduates will be charged 50% fee during their year abroad and Graduates will pay the full fee. Students will not be charged fees by the Host University.

Undergraduate students going abroad for less than a full academic year (24 weeks) will be liable for full fees at Cambridge.

Erasmus students are entitled to tuition fee and maintenance loans in the usual way.